Workforce Resource: On-the-Job Training

On the Job TrainingWelcome to the third post in our series featuring some of the tools, resources and programs available in the mainstream workforce system, shaped by the Workforce Innovation and Opportunity Act (WIOA) and delivered through the national network of American Job Centers serving all U.S. job seekers.

It’s a complex, resource-rich system underutilized in refugee employment services. Higher is determined to change that so our clients benefit from new opportunities and employment services.

We’ll do the research you don’t have time for amidst managing client caseloads and employer relationships. You can focus on using highlighted resources to help your clients succeed in the U.S. workforce.

In our first two posts we highlighted online tools that you can utilize in your job counseling and job development efforts. In the next few posts we want to shift to highlighting programs within the mainstream workforce system that can help your clients break into career fields that they are interested in.

Breaking into a Career through On-the-job Training

Breaking into one’s field of choice can be a challenge, even for native-born Americans. On-the-job Training (OJT) is funded through the Workforce Innovation and Opportunity Act (WIOA), and is one strategy for obtaining or updating skills and securing employment.

OJT is a win-win situation in which the OJT participant receives training and employment and the employer is reimbursed for the training costs (usually calculated at half the pay rate for the agreed-upon training period- although under the new WIOA legislation states can choose to increase employer reimbursement up to 75%).

OJT & Refugees

For refugees, OJT can be a strategic way to either re-enter one’s former industry or gain new skills that will put them on a stable career path in the US.

Because OJT is a comprehensive skills training program, it will be most useful for refugees with higher levels of English and literacy. Some programs, however, have found success placing LEP clients in OJT placements when there is a strong relationship between the employer and the refugee employment program in which they work as a team to make sure the OJT training is successful.

From the research Higher has done so far, refugees with backgrounds in “blue-collar” industries (e.g. construction, manufacturing) seem to be a particularly good fit for OJT, because of the experience they bring to the table, and because the federal reimbursement opportunity is attractive to small and medium sized business in these fields.

That being said, there have also been successful OJT placements with both high skilled refugees with more professional backgrounds and low-skilled refugees with little to no work background (see examples below).

Places Where it’s Worked

OmahaOmaha, NE:

Partnership: Lutheran Family Services of Nebraska (Omaha) with WIOA Contractor Goodwill Industries of Omaha, NE

Population: Afghan SIVs

Industry: Construction

 

“With [WIOA/OJT] dollars and Lutheran Family Service’s reputation and connection to the community, we’re able to put together a package that speaks to a hiring manager or organization…and it’s quick—participants are getting enrolled in our program and within 3 or 4 weeks they’re working. We use our dollars to pay for tools, steel toed boots—whatever they need to be successful on the job, as well as paying money towards the employer for hiring through our program” –Justin Dougherty, (former) Director of Workforce Services, Goodwill Industries, Inc., Omaha, NE

Orlando__Lake_Eola_1Orlando, FL:

Partnership: Catholic Charities, Orlando, FL and local employers (Catholic Charities operates the OJT program in house using WIOA funds)

Populations: Cubans, Haitians, and Iraqis

Industries: Dentistry (Dental Assistant), Childcare (Assistant Teacher), Logistics/Warehouse, Hospitality (Maintenance Technicians and Front Desk), Food Processing

“OJT is a good option because it provides employment that is higher paying than most entry level positions, gives some clients an opportunity to continue in their field, and gives others a great ‘stepping stone’ job.” –Daisy Clemente, Employment Services Coordinator, Catholic Charities, Orlando, FL

Salt Lake CitySalt Lake City, UT:

Partnership: IRC, Salt Lake City, UT with Utah Department of Workforce Services Office

Populations: Sudanese, Burmese, Iraqi

Industries: Sewing, Construction/remodeling, Glass recycling

 

“We keep OJT in our back pocket as an incentive for employers who are a little hesitant [to hire refugees].” –Nolan LaBarge, Employment Specialist, IRC, Salt Lake City, Utah

Tips for Success

In talking to these 3 sites, some common themes emerged in terms of what made their OJT efforts successful:

  • Commit to learning the system: If you don’t already have someone on staff who has a background in mainstream workforce development, identify someone who can commit the time to learning the process and be the liaison between your office and the American Job Center (AJC). Additionally, look for allies within the mainstream system who are excited about your work and can give you an insider’s perspective on how to navigate the system.
  • Strong job development makes strong OJT placements: Often times it’s the employers you already have strong relationships with who will be most interested in placing your clients in OJT. You can also use OJT as a selling point when approaching new employers. Either way, you can put the opportunity on their radar and if they’re interested, you can can make the connection to the AJC to continue the process.
  • Provide good marketing materials for employers: In the same way that you provide employers good information about refugees, consider also leaving them with a nice brochure about OJT. Give them something to think about, and follow up with them shortly afterwards.
  • Offer employers additional support (coordinating interpretation, etc.): Let them know that you not only can provide them with strong candidates, but you are available to provide reasonable support to them to help with some of the challenges that come along with hiring refugees.
  • Make the right match: Always remember to take your clients past experience and skills into account when recommending them for OJT. While OJT may at times provide an opportunity for someone to learn completely new skills, the OJT program is primarily designed to be a skills upgrade program, and trainees are expected to begin contributing as productive workers on day one. The refugee programs that have found success with OJT have done so largely because they capitalized on skills their clients already had.

Getting Started & Learning More

If OJT is new for you, the best place to get started would be to contact your local American Job Center (AJC). Click here to find an AJC near you.

Once you identify the OJT resources and process in your community, you can begin marketing the program to employers that you work with.

The Employment Training Administration (ETA) is in the process of updating its’ OJT Toolkit which will be made available soon on the new Workforce GPS website, but in the meantime click here to access a recent webinar entitled “Strategies for Implementing OJT Simply and Effectively” as well as an OJT Training Brief and Resource Guide by the same name (you can find it in the left hand column called “Related Resources”).

Coming Soon…

Also, keep your eyes out in the next month or so for the next edition of our Workforce Collaboration Case Study Series, which will take a deeper look at the OJT partnership (highlighted briefly in this post) between Lutheran Family Services and Goodwill Industries in Omaha, NE.

Have You Placed Clients in OJT?

It’s impossible for us to know everything that everyone is doing out there. If you’ve placed clients in OJT, please let us know so that we can learn from your experiences as we continue to look at this strategy for refugee employment! Send us an email at information@higheradvantage.org.

 

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